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Complaints Procedure

Making a Complaint


 


Most problems can be sorted out quickly and easily, often at the time they arise with the person concerned and this may be the approach you try first. Just ask to speak to the Practice Manager if you are unhappy with any aspect of the surgery.


Where you are not able to resolve your complaint in this way and wish to make a formal complaint you should do so, preferably in writing as soon as possible after the event and ideally within a few days, as this helps us to establish what happened more easily. In any event, this should be:


Within 12 months of the incident,


or within 12 months of you discovering that you giving as much detail as you can.


If you are a registered patient you can complain about your own care. You are unable to complain about someone else’s treatment without their written authority. See the separate section in this leaflet.


We are able to provide you with a separate complaints form to register your complaint and this includes a third-party authority form to enable a complaint to be made by someone else. Please ask at reception for this. You can provide this in your own format providing this covers all the necessary aspects.


Send your written complaint to:


Mrs April Jefferson


Practice Manager


Essex House Medical Centre


59 Fore St


Chard


Somerset


TA20 1QA


 


 


Complaining to NHS England


 


 


We hope that, if you have a problem, you will use our practice complaints procedure to ensure it is resolved. We believe this will give us the best chance of putting right whatever has gone wrong and an opportunity to improve our practice.


This does not affect your right to approach NHS England if you feel you cannot raise your complaint with us or you are dissatisfied with the result of our investigation.


 


NHS England PO Box 16738 Redditch


B97 9PT


Tel: 0300 311 2233


E-Mail: england.contactus@nhs.net


www.england.nhs.uk


 


Complaining on Behalf of Someone Else


 


We keep to the strict rules of medical and personal confidentiality. If you wish to make a complaint and are not the patient involved, we will require the written consent of the patient to confirm that they are unhappy with their treatment and that we can deal with someone else about it.


Please ask at reception for the Complaints Form which contains a suitable authority for the patient to sign to enable the complaint to proceed.


Where the patient is incapable of providing consent due to illness or accident it may still be possible to deal with the complaint. Please provide the precise details of the circumstances which prevent this in your covering letter.


 


Please note that we are unable to discuss any issue relating to someone else without their express permission, which must be in writing, unless the circumstances above apply.


We may still need to correspond direct with the patient, or may be able to deal direct with the third party, and this depends on the wording of the authority provided.



What we do next


 


We look to settle complaints as soon as possible.


We will acknowledge receipt within 3 working days, and aim to have looked into the matter within 10 working days. You may then receive a formal reply in writing, or you may be invited to meet with the person(s) concerned to attempt to resolve the issue. If the matter is likely to take longer than this we will let you know, and keep you informed as the investigation progresses.


When looking into a complaint we attempt to see what happened and why, to see if there is something we can learn from this, and make it possible for you to discuss the issue with those involved if you would like to do so.


When the investigations are complete your complaint will be determined and a final response sent to you.


Where your complaint involves more than one organisation (e.g. social services) we will liaise with that organisation so that you receive one coordinated reply. We may need your consent to do this. Where your complaint has been sent initially to an incorrect organisation, we may seek your consent to forward this to the correct person to deal with.


The final response letter will include details of the result of your complaint and also your right to escalate the matter further if you remain dissatisfied with the response. (see over)                


  


If you are Dissatisfied with the Outcome


 


If you are not happy with our response


 


We hope that you will contact our Practice Manager in the first instance if you have been unhappy with any of our services.


 


We believe that this is both quicker for all concerned and it gives us the best chance of putting right whatever has gone wrong and so improve our service to you.


 


However, this does not affect your right to take the matter further. If you remain unhappy with the response from our practice you may take the matter to the Parliamentary and Health Service Ombudsman whose details are on the back of this leaflet .


 



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